Running a retail business is hard work and finding ways to evaluate how well your business is doing is crucial to make improvements and stay on track for success. In this blog, we’ll discuss some key financial performance metrics you can use to analyze the financial health and performance of your retail operations. Things like sales figures, profit margins, expenses, inventory turns, and more can give you valuable insights into what’s working well and where you may need to make some changes.
Understanding the numbers behind the scenes can shed light on issues you may not notice from the operational side alone. For example, tracking your cost of goods sold and inventory turnover can reveal if you have the right products at the right prices for your customers. And monitoring your expenses against revenue can show if you have any wasteful spending that’s eating into your profits.
So whether you’re just starting out in retail or looking to optimize an existing business, keeping an eye on financial metrics is an important part of the process.
KPIs, or key performance indicators, are metrics that businesses use to track critical aspects of their performance. They focus on financial performance measures that can steer a company toward achieving its aims and goals.
Some common KPIs for retail businesses include:
Sales per square foot is a vital KPI that measures sales revenue per square foot of store space. For a retail store, this shows how efficiently the space is being used to generate revenue. It’s useful for:
Product category sales and unit sales by product line reveal which products drive revenue and which need more focus. This data helps:
Repeat purchase rate indicates how well the store is retaining customers. It shows the percentage of returning customers out of total customers. A higher rate means:
Customer acquisition cost reveals the expense of gaining a new customer. Closely monitoring this KPI helps keep marketing budgets in check. Try using the below formula:
Customer conversion ratio = No of transactions / Customer traffic x 100
Inventory turns measure how many times inventory is sold and replaced over a period. Higher inventory turns mean:
Employee productivity indicators like sales per employee or labor cost as a % of sales help determine staffing needs and compensation models. Optimizing these ratios and implying them on your accounting software for your small businesses can boost efficiency and profitability.
A financial key performance indicator, or KPI, is quantifiable metric companies use to measure their growth and success in specific areas of financial performance. Financial KPIs help businesses evaluate whether they are achieving their financial goals, allowing them to gauge the health of the business and make more strategic decisions.
There are many examples of financial KPIs companies commonly use:
For retail businesses in particular:
Also Read: Guide to Starting a Retail Business
Financial KPIs provide several important benefits for businesses:
Financial performance metrics and key performance indicators (KPIs) provide crucial insights into how well your business is performing. They help you identify your strengths and weaknesses, areas for improvement, and potential threats. Without financial metrics, you would lack an objective view of your business performance.
Here are the main reasons why:
Financial metrics give you a snapshot of performance at a point in time, but when you track them regularly over months and years, they help you:
Without metrics and KPIs, you wouldn’t have a reliable way to tell if your strategies and initiatives are working.
Financial metrics can reveal strengths and weaknesses in your business that you might not otherwise see. For example:
Once uncovered, you can work on initiatives to improve those areas and boost performance.
Financial metrics can show you how potential changes might impact your business before implementing them. You can:
Financial metrics help you make more informed, data-backed strategic decisions for your business.
Once weaknesses or opportunities are revealed through financial reporting metrics, operational KPIs can pinpoint where to improve within departments:
Also Read: Most Profitable Retail Business Ideas
There are a number of key financial metrics for small businesses you can analyze to evaluate the performance of your store. These metrics can help you identify areas of strength and weakness so you can improve profitability and growth over time.
Revenue– Revenue, or sales, is the most basic financial metric. How much money is coming into your business from customers? This tells you how well your products and services are selling. You should track total revenue, revenue per product line, and revenue per store, if applicable. Look for consistent revenue growth from month to month and year to year.
Use the formula below to know your average sale, also called average order value:
Average sales order value = Total sales value / Number of transactions
Cost of goods sold- The cost of goods sold (COGS) is the cost you incur to produce the goods you sell. It includes the direct costs attributable to the production of the goods. COGS as a percentage of revenue indicates your margin on the goods after direct costs. You want this percentage to remain consistent or decrease over time as you achieve economies of scale or negotiate better deals with suppliers.
Gross profit- Your gross profit is calculated by subtracting your COGS from your revenue. The gross profit margin indicates the percentage of revenue that remains after COGS to cover operational expenses and generate a profit. A healthy gross profit margin for most retailers ranges from 30% to 50%. To calculate gross profit use:
Gross profit = Revenue per item – Cost of items and selling process
Operating expenses-Your Operational expenses include fixed costs like rent, salaries, utilities, and marketing. Analyze these expenses as a percentage of revenue to identify areas of inefficiency. Look for opportunities to reduce expenses as a percentage of revenue while maintaining or growing your total revenue.
Net profit– Your net profit is what remains after covering all expenses. The net profit margin indicates your profitability. For a stable, profitable retail business, you generally want a net profit margin above 5%. Growth in net profit year over year is a strong indicator of business success.
That covers the key financial performance metrics any retail business should be tracking to evaluate its health and growth. Now comes the fun part – using that data to improve! And one key tool to help you do that is an effective point of sale (POS) system.
Hana Retail is an all-in-one retail POS system that can help you optimize financial performance by providing real-time sales data and insights. This level of visibility into your numbers can help you spot problems or opportunities early, make quick adjustments to pricing or promotions, and improve planning and forecasting. Sign up for FREE today!